File Indexing

Files At Your Fingertips!

Are you looking for a quick and easy way to retrieve your files? Not sure what files are in each box? DataSafe can index each file for you. We can design an indexing scheme that works for you.

How does it work?

DataSafe will pick up your records and bring them back to our secure facility for our data entry team to work on. Each file is removed from the box and we enter as many lines of indexing information as you need. If you use retention codes or schedules to manage your files, there is an indexing field specifically designed for that.

A barcode is applied to the file and it is returned to the original box. DataSafe can provide an inventory list if requested or you can access the files through our web portal. You can search for files by any field that has been indexed.

When your files are indexed, it doesn't matter which box they are in. Then, if you accidentally put the "Windsor" file in the "Beckham - Briggs" box you can still easily find the file. Its not lost any longer.

Your files include a lot of personal information

DataSafe performs extensive background checks on every employee we hire. We require all employees to sign confidentiality agreements, so they know they are not allowed to share any information they observe at our facility. We don't even share your company name unless you give us permission. DataSafe maintains business agreements and other industry specific privacy agreements as needed. Besides that, we hire great people!